By Quark Gluon Plasma
Omnifocus and I have never really clicked, even though I am well-versed in GTD, and have spent more time with it than any other task manager. In principle, it does what I want. In practice, I find it very hard to use. The user interface is needlessly complex, and pulls attention away from your tasks. There are dark corners where the way it works can only be determined by experiment. iOS and Mac versions do not always work the same way. For example, the built-in Flagged views sort completely differently on the two platforms. There is an entire cottage industry devoted to telling people how to use it. It is slow, and many features are clunky. Drag and drop is very slow and awkward. I would make it a program of last resort for most people.
Watch app does not work
Comes with an Apple Watch app that seems to be built on old versions of the watch SDK. It doesn't reliably update with current data or sync changes back to the phone.
Prior app no longer usable
With the upgrade to 3, the app I was once able to use now locks me out from using it anymore.
This is a bad upgrade plan.
Great app, sluggish performance.
Omnifocus is the biggest, most featured, most editable and flexible GTD app I’ve ever seen and it doesn’t require subscription (only very expensive single in app payment).
But there are a lot of bugs (like with navigating, or 3D Touch on projects to review can crash all system), performance is sluggish (turns on ok, but adding task, editing projects, navigating through app and similar things works horrible and buggy) and I don’t recommend this app on everything else than newest iPhones with A11 and A12.
I’ve paid 40$ and I regret it. Much more prefer TickTick (subscription) or Things (single iap, but doesn’t have nice features like contexts).
Rating is low because of one of the most important rules in code - it has to work smoothly and not bugging.
A Thousand Miles Begins With One Step
I've used OmniFocus for both iOS version 2 and now 3. I first purchased the Mac OS X version over a decade ago. Many of the reviews here with the low ratings make the usual sad "I can't believe I have to pay to use software" complaints. Yet three versions in eleven years isn't exactly putting us all on the upgrade treadmill. And if you have been using OmniFocus to the best of its, and your, abilities then you have received more value than the cost to purchase. And hallelujah that it's still offered as a single-license, with upgrade discounts, rather than as a monthly fee.
Regarding the software itself, the latest versions for iOS and macOS integrate better than ever. It's better tuned for the latest hardware improvement, specifically I'm thinking of its location-aware capabilities. And the interface is clean and modern in appearance.
The roots of its functionality lay in David Allen's "Getting Things Done" framework. Anyone who is familiar with or is interested in utilizing a structure built to help you accomplish that which is most important should definitely try out this software.
The key to using OmniFocus is to start simple. Start with one goal in mind and create a single project or maybe two that lead you toward that goal. Hold off from adding another goal until you're comfortable with using the software. And then review that goal's projects and their respective actions every Sunday. Any day for review will do, of course, but the smart money reviews and preps for the coming week on a Sunday afternoon. OmniFocus provides Review as a built-in procedure. This alone differentiates the app from its competitors. The use of the feature alone will propel your results beyond what you will experience from those other "to-do" applications.
I love OmniFocus
This helps me get things done. If you want the _power_ that you deserve, this is the one to get. Nothing will ever get lost in the shuffle! You will never miss a deadline with features like FORECAST.
You can sort your items after you have assigned TAGS to them.
The PROGRESSIVE DISCLOSURE principle of design that the app follows is great - you only see the options per task that will be relevant when setting one up. M
Also, sub projects are nice.
I do wish it had a checklist feature, similar to competitors (each sub task, if being used as a checklist item will overwhelm your forecast perspective if the parent task like "Pack bags" is due that day, as all of the children tasks will then become available that day as well).
Thank you, Omni Group, for being amazing and caring about your users!
Love the desktop app but pay again for mobile?
This is frustrating. I love the desktop app and use it regularly. I paid for it as well as other products from Omni. I’m disappointed that I have to pay again for the mobile version of the same product. It’s my fault for not researching. I would not have bought the desktop app if I knew. Loss of money. I’ll find a different product.
Keeps me on track
OmniFocus has been a godsend. I have always struggled with A.D.D. OmniFocus helps me stay on task and get things done. Like I tell my co-workers, if it’s not in OF, it will not get done. One recommendation though, purchase a video tutorial like the MacSparky series to really get the benefit out of it. Also learn OmniFocus site.
Please please fix the watch app sync issue
It just never updates.
I have to pay AGAIN?!?
I previously purchased OmniFocus and assumed that meant I could use the app without further charges. I haven’t used it in a few months and went to try to get back on track. What do I find? I have to pay another $20 or $30 bucks to use the app I paid for to begin with. Great way to make customers run and find a new app to use. There are tons of other apps you only need pay once for. Why on earth after buying the iOS apps and Mac app would I pay yet again. Just a ploy to get more money out of people, likely because they aren’t selling enough anymore. Sad.
I love OmniFocus!
It’s the best way for me to organize my life. I would give it 4.5 stars if I could, because one thing I really don’t like about it is that it’s very hard to drag items up and down a list (especially when dragging an item to the top of a list - nearly impossible)
If this was fixed, it would be perfect.
I love the flexibility and power. No other app compares and I have tried a ton. Whether you are GTD fan or most other systems this app can adapt with you.
Long Time OmniFocus Sopporter
I have been an on and off Omni Focus user for years and spent hours attempting to navigate the steep learning curve. I actually believe the time spent is worth the effort because this is really a good program with one blaring issue.
This is supposed to be a scheduling program? The point is putting all this info in a program designed to keep track and keep you from missing deadlines is severely lacking in it’s ability to schedule.
Example: One of the things I keep track of repeats every third day after last competition. I’ve used 2Do, Things, etc and they can all do it...the only one that can’t is Omni Focus.
The most expensive and complicated of all the GTD programs. You see I need to put 3 days between the day of completion and the next event. This means if I’m late or earlier the next due date must change. (ie 3 days from completion of last event). In fact Omni Focus seems to only be able to handle the most simple of due, repeat or completion dates. So disappointing for the price.
I’m now back with Things although it’s really simplistic and I’d rather be with Omni Focus. If I had to chose I’d pick 2Do as the best it’s just really ugly. Really disappointed in Omni Focus and am not interested in using Reminders or some other program to prop up this expensive program.
This is it. This is the GTD app.
By Balboa Towers
This is the most powerful and complete GTD tool by far. I’ve used Things 2 and 3, Todoist, Asana, Any.do, Trello, you name it. Yes, the largest potential downfall is that you can easily over complicate with endless customization and make it a pain to manage, but if you stick to GTD principles, it is an excellent system. Been using OF for 5 years and it keeps getting better!
buggy and waste of money
can’t even reset password, all my work is lost. i got the password and it doesn’t sync. reset password option doesn’t actually reset so this $20 app is absolute garbage
Used to be a life saver
This app was amazing, for years. It had various missing functions but it was solid and I used it daily. At some point a few months ago something changed and it required a long-ago-created log in, that I couldn’t remember or access (it has an arcane two-different-login system), and I was busy (duh, that’s why I use it) so I let it go and reverted to paper lists. I keep missing it though (paper lists are ok but not enough), so I tried getting back in again - but found it was crashing. So I ran the update - and still, crashing. As in, it’s up for ten seconds and then closes itself. Completely useless. So I’m about to go find myself a new GTD app. Sayonara, Omnifocus.
App will stop working and you’ll be charged for upgrades
I give negative stars I could...
I previously bought a version of omnifocus. I paid $40 for it which is on the expensive side for an app. When iOS was updated, the app stopped working. It’s apparently fixed with the next version, however, you must BUY that version for full price! I’ll never buy another product from the Omni Group again. ...a complete and total ripoff! ...absolutely a scam. Why would I buy the product again... it’s gonna stop working and then I’d have to pay again. It’s not lot like there aren’t MANY other apps out there! This is sooooo ridiculously bad!
OmniFocus 2 pro upgraded to 3 pro free
I was a bit worried, since I store and organize all my stuff in OmniFocus 2 and I upgraded that one to pro, I wasn’t sure if I wanted to pay for OmniFocus3 pro. But here’s the happy surprise, it’s free to upgrade to pro if you already have the pro in OmniFocus 2. And it’s better. All my old data was transferred into the new version, both versions can sync and communicate! I tried on my phone and iPad. Very happy!
Gets better with every update!
Absolutely love the quality of the product and the way it syncs across all my devices (iPad, MacBook, iPhone, Apple Watch). If there’s one enhancement I would ask for, it would be ability to use Siri on the Apple Watch in the same way I can on the phone.
Still not true black
Dark mode is not optimised for iPhone X OLED screen
Incredibly powerful app, more than I needed
First off, love the omnigroup. I've used of2 but always found it too much for my needs. High learning curve and I feel only sis those that need the most power
I ended up with things 3 and love it. Both are great but I didn't like the super high price
super powerful and flexible
Too much; interface, options
This company will steal your money!
I paid $40 for the previous version. I recently backed up my iPad and did an “erase all content and settings” thinking I would be able to restore the app. No way. I had to download the new version. When I clicked on the restore button in the app, it did nothing. Hope you enjoy your $40!
Awesome app. However very stupid subscription policy
I truly love this app. However be aware you have to buy every copy on every device e.g. If you buy a copy to use on your Mac you have to buy another copy for your phone.
If I knew that I would not have purchased it!
COULD PREMIUM USERS GET A DIFFRENT FONT OPTION?
OR A DIFFENT BACKGROUND COLOR?
Worth the price
-After switching between task managers for years, I’ve decided to stick with the gold standard. It is a simple or as complicated as you need it to be.
-Web access is in beta but will be awesome when complete. Finally a solution while at my PC at work.
-they are one of the few developers that offer upgrade pricing within the App Store.
-Developers will actually respond to questions
I understand pricing is a sensitive matter, but in order to make great software that will be around for years, you have to actually pay for it. I understand not everyone can do that, but the fact the Omnigroup charges realistic prices should not be the reason that they get a 1 star review.
I'm done giving my money to OmniGroup
I was a loyal user from as far back as their iPad offerings go. Have paid multiple times for successive new iPad, iPhone, and desktop offerings. I've paid hundreds of dollars on Omni products to-date and am drawing the line here, I refuse to give a penny more to these guys. The lack of upgrade pricing is a spit in the face of loyal customers who go back to circa 2012 or 2013 with the platform. This is poor pricing strategy and an overall business practice that lacks foresight and offends what otherwise would be a loyal customer base. I'm pulling my projects out of Omnifocus and finding another solution. Not worth it.
I’ve used OmniFocus on the desktop for many years and generally like it, in spite of how overly complex it is. I use it on my iPhone constantly too and have learned to live with all its bugs and weird/confusing behavior.
The Apple Watch app should be handy to keep you on task with what you have to do. But it is worthless because the complication that is supposed to show you your due task count always displays the wrong count. Sometimes zero, sometimes 1 or 2 or 17 but never the number of tasks you’ll see if you tap it. This has been this way for over a year – check out their support forums for all the bugs with the watch app that they don’t bother to respond to, let alone fix.
I spent several days with their condescending tech support (after waiting 2 weeks for the first response) and had to answer the same questions over and over before they decided that it’s Apple’s problem and told me they’ll fix it when they get around to it and that I should go away.
It’s surprising no one can make a good Todo app but save your money and use one of the simpler and less expensive ones. It won’t be great either but it’ll be less annoying than OmniFocus.
By tiger paws
And now I can’t sync my current version? 😑 booooooooooooo
It is not fair !!!
Dear OmniFocus Developers!
My name is Mehran. I live Sanandaj in Iran. I bought your pro version software a few years ago and I was almost satisfied however I has sent you a message about lack of priority in this application. But there was no problem at all. Also I am going to explain the situation of paying money for applications in my country. I live in a city with 700 thousands population but I don't think there is just one person like me who has been payed about 90 dollars for an application and also the reason is completely recognizable! An engineer like me with a wife and an eight yers old son and about 12 years working in a company has just 200 dollars per month! And you can understand people who names me a foolish for paying about half of my salary for a software in a country that there is no copyright laws here! You can buy a lot of famous softwares on 20 DVD package that cost only 3 dollars!!! Among this people and lack of copyright law here, I felt myself responsible and I know you are not responsible about my country situation or my salary! But When I deleted Omnifocus previous version and tried to use newer one I had been shocked! Even I tried to install previous versions again but there was not any one in your site or App Store. I am going to tell you changing a word from "context" to "tag" or add some graphical icons to your application is not a good reason to forget me and the others and really it is not fair! You didn't create a new application and upgrade version is not a fairy reason to catch a new fee. I am very disappointed and I don't know can I use omnifocus again?! Paying half of my salary for an usual update is fair?!
Tags - Finally!
1) It is so helpful to have tags!
2) Local WebDAV synching can be a bit of a challenge - but it works.
3) One suggestion - please bring back the Review Frequency bar on the top row of each project review. During review on iOS I do not remember the frequency of many of my projects, so, now I waste strokes clicking through screens to check/change it.
Looks useful, but ...
Looks useful, but I just can’t figure out how to use it. If only there was a tutorial ...
Just trying it out but so far AMAZING- except...
So I may be an oddball because when my company began telling everyone to use Asana - I loved it. It was a great way to keep all my projects and tasks organized.
This app strikes me as Asana on steroids with the added bonus of not having to worry about colleagues seeing anything you want to be discrete about (I.e - “prep for meeting with HR re: ——— ” etc.)
I would say it’s perfect except....
....you guys desperately need some kind of desktop functionality for PC users. Many many employers in my industry are not going to switch to Mac for several reasons. It’s a huge downside in my opinion.
I can’t live without this app. It structures my days, weeks, months, and years. Captures my plans and aspirations and is critical in organizing their execution. What a gift this app is!
Paid upgrade again?
What a money grab.
Happy with most of the changes, but the new calendar is annoying! Please put it back at the bottom. I’m keeping OmniFocus 2, and not recommending it unless this is fixed or you at least let people download version 2
Great so far
Just getting into the Omnifocus system and things seems to be great so far. Siri shortcuts and other app integrations are a big help. Question: for the iOS app, have you considered adding a home button? Following breadcrumbs all the way back to the home screen between tasks is tedious.
I have the mac and ios versions of this. Paying again is what broke the camels back. I’m going elsewhere. This upgrade is not worth the money.
Still the best
If you serious about task management there is only one option.
Wish I could do more with less taps
Really love the app, just wish I could get around faster. Feel like I’m jumping around between screens way too often. No clue how I’d do it differently in most scenarios though.
I do want to have my money back.
After I tested the app I liked it, so I proceeded and bought the license using my iPhone.
The problem is that the Mac app was not unlocked after I purchased the license. According to the vendor I have to buy another license for the Mac. It makes no sense at all.
I want my money back! I feel cheated!
OF3: Excellent update from a company that cares
The deluge of angst precipitated by the update to Omnifocus 3 has been a bit mystifying. From my perspective (as someone who has been using Omnifocus for the better part of a decade), this new and improved version has struck a rare balance between preservation of the power and flexibility that have always been the app’s hallmark and introduction of quietly sweeping changes to design and core functionality (e.g. the switch to tags, upgrades to perspective logic, etc.). Superficially, as several reviews have noted, the app shares some of its design language with version 2, but to pronounce judgment solely based on surface resemblance is to ignore seismic changes lurking beneath.
Of course, there are some changes that have taken me a while to get used to with this update, just as there are features that remain on my wish list. However, as has been the case in previous years, the transparency, warmth, and clear depth of consideration with which the Omni Group have approached the beta testing process and roll-out are unparalleled. When I purchase an update like this, I’m not merely buying software: I’m buying consistent attention and constant development from a company that genuinely cares about the experience of their customers. I’m buying the certainty of updates, of feedback answered, of timely and humane support. In an app ecosystem so often characterized by the antithesis of these values, purchasing Omnifocus is a surprisingly easy decision to make.
Badge number won’t update
I like the new options for repeating tasks -this is a HUGE improvement. My number one complaint is that the badge notification doesn’t notify at a due time unless you manually open the app. Running it in the background doesn’t help. I have contacted Omni about this, but it seems nothing can be done, but I have seen other apps do this (Things for example).
Additionally, I think the rolling wheel date picker is so outdated. Would much prefer a calendar date picker.
The new upgrade is great
The new upgrade to OmniFocus3 is great. I love how it’s easy to track everything across computer, iPad, and watch. The drag and drop split screen task creation on the iPad is perfect. Would love to see this type of easy email—>task capture on all devices.
Great concept but missing critical features
I have heard all kinds of good things about OmniFocus through reviews and articles. I recently signed up for the trial. I’m glad they offered one - as at the end it wasn’t for me.
Things that deterred me to look elsewhere included:
1) The lack of a sync feature either through the web, Outlook, and Windows. I do not have the luxury of having a Mac at my office and it makes it very difficult to manage my task list effectively.
2) Quick inbox entries do not exist. It always opens the standard task dialog. It’s not quick in adding entries.
3) Drag and drop is very difficult to use. It look some luck to sort the list through drag and drop via the iPhone.
While Todoist and Things 3 has its flaws, both appear to be better options in terms of quick and easy task management. Pocket Informant also does things similar to OmniFocus, but does so that a $10 discount versus the standard addition of OmniFocus includes other features such as calendar management and contact management.
If OmniFocus were to add a sync feature and include an easier way to quickly add tasks, I will give OmniFocus another serious look.
Solid, but Needs Drop Down Calendars
I fluctuate between using Things and OmniFocus. While I don’t think OmniFocus needs to become more like Things, I do wish it would drop the date wheel altogether and use a calendar drop instead. The solution used now is a mash of the two, and for efficiency sake and a more modern look, having a full calendar month to work off of is just better. Could also use a cleaner more consistent font size (maybe even an entirely new font) and better use of space, but it still is a super solid task app and I thank the developers for getting much of it right. So all said, OmniFocus does a better job with weekly review, option controls, wrapped text (very annoying omission in Things), and attachment support.
This is a good OF 2.5. Not sure there is anything different enough to call OF 3. This looks and mostly acts the same as OF 2. I’m sure they changed the underlying guts completely, just like Apple did with their iWork apps. So I kinda expect some good things to come. I hope. Maybe.
- Contexts are now tags. Which act the same but now you can add more than one.
- colors, icons, fonts, layout, menu
- circles and flags
- it’s easy to be deep in a perspective and have to in and view a project. After navigating to project, there is still no “back” button to go to previous working area. I know I’m not alone I’m wanting this.
- no global adjusting of text size.
- date picking still feels outdated (joke intended) with the wheel. At least we have the buttons to add days and weeks. But I still have to open up a calendar app sometime. Compare to Things 3 date picker.
- Forecast is worse than OF 2 with a more cluttered.
- density and aesthetic spacing between lines and elements.
- visual cues between task name, dates, tags, headings, are closer to chaotic than an underlying theme
- perspectives are much better than before. They were already great. Now greaterer...er
- notifications are better. However, haven’t figured out the nag alert someone referenced, where it keeps nudging you after a time. Nor the alert to get started on something. I dunno. Is the latest start different than defer times? I think of defer as he earliest I can start, not the latest. But don’t see any notification setting for that. Did find a setting to add a warming prior to due time. Just tested and didn’t get the notification I set up for defer or start, but did get one warning me the due time was near. And then the due alert. But no nag. No latest start notification
- batch editing tasks
- you can now hide those annoying group headings in a perspective. Thank the Norns!
- bridge, arriving and leaving sounds are great (notifications), however none of the other sounds really bring to mind a “due” or anything really. It’s like they spent the budget on 3 awesome sounds and then used filler for the rest.
Overall OmniFocus does what it is geared to do better than anyone me else, focusing tasks into what you need to see. I wish there were some better in the fly adjustments one could do. Example, while looking in TAG A, selecting another tag for further on the fly filtering. You can make a perspective, sure, but not everything needs a perspective. Making two dozen perspectives and it gets waaaaay too cluttered.
The spacing between things could use attention by someone with a feel for flower arranging. Look at the perspectives list, HUGE white space between text. Compare to a forecast view, crammed together. Blur your eyes and you’ll see the views don’t flow together.
Take a look at old screenshots of OF 1on the iPad. Sure, there was a skeuomorphic sense about them. But also there was a cleaner look as well. And boy do I miss that a Review in OF1 for iPad.
Glad to see today’s update was about squashing bugs. The app has been buggier than Gil Grissom’s graduate thesis.
Have to pay $60...again?!
So, I paid $60 for the pro version of the previous Omnifocus. It was the most money (by far) I have spent on an app. But it was very good. Now I find the previous version no longer works on my iPad 10.5” Pro. Rather, I am being asked to spend ANOTHER $60 to have a version of OmniFocus that is compatible with iOS 12. Are they insane?! This is an utterly disgusting way to treat customers. Screw you, OmniFocus - I am moving on.
Most Ugly Design Ever 😔
It has potential, but god, this interface strikes all of it! Please, somebody, make a real good task app. Just mix fine design from Things, deep filtering/sorting from 2Do and great subtasking from OmniFocus. This kind of apps is cursed, I sure! Because I can’t find any rational explanations why all of them have so big problems here or there…
Download is free but you have to pay to use.